Consultation and Hall History

 

Martinborough Town Hall History

1912: Martinborough Town Hall constructed of unreinforced masonry.

1942: Building damaged in Wairarapa earthquakes.

1944: Some basic securing work done (re-enforced concrete banding) following the 1942 Wairarapa earthquakes.

1993: A structural review and maintenance inspection found that the Hall did not comply with the Building Act 1991. Eight major structural improvements were recommended to secure the unreinforced masonry.

1997: Securing work done completing three of the eight recommendations from the 1993 report. This work aimed to secure the unreinforced masonry parts of the main building, as opposed to the current requirements for strengthening. Restoration of the main façade and internal refurbishment was also undertaken.

2004: The new Building Act required SWDC to adopt a policy for potential earthquake prone buildings.

2006: SWDC adopted a policy for earthquake prone buildings. This policy requires earthquake prone heritagebuildings to have their performance improved to above 34% of the standard for new buildings by 2021. A review of the Hall found maintenance issues related to cracking of brickwork since 1997. Some steel frame work was installed, parapet and boxed cutter repaired.

September 2008: The Martinborough Community Board called a public meeting of interested parties to sound out the general interest and the Town Halls utilisation.  This meeting was poorly attended but a small working group was set up, chaired by Richard Rudman. This was the beginning of the Martinborough Town Hall Working Group a sub-committee of the Martinborough Community Board. Some concept plans were drawn by David Lowe with the assistance of David Kernohan.

2010: The MTHWG had some change of membership and Ian Cresswell became chair. Some fundraising was done and improvements were done to the kitchen.  A seismic assessment found that all three parts of the Hall are well below the requirements of the current Building Act and should be considered earthquake prone.

 

Consultation and Key Event Timeline

  • 20 December 2010 - Initial Seismic Assessment of Town Hall, Michelle Grant, Eastern Consulting.
  • February 2011 - A conservation plan was commissioned by SWDC for the Martinborough Town Hall.
  • 27 May 2011 - Engineering report completed - Requirements for Seismic Improvements for Martinborough Town Hall, Michelle Grant, Eastern Consulting.
  • October 2011 - A publication was issued about the future of the Town Hall.  Four options are given for the future of the Hall and feedback was asked for.
  • 24 November 2011 - Public meeting concerning the future of the Town Hall. The above brochures were distributed and feedback was requested.
  • February 2012 - All South Wairarapa ratepayers were invited to make submissions regarding the future of the Town Hall.
  • 26 March 2012 - Submissions hearing and deliberations at Extraordinary Council Meeting.
  • July 2012 - 2012/22 LTP provided for $900,000 for Hall strengthening work, however as a result of LTP submissions strengthening work would not commence until refurbishment plans had been agreed by the community and Council, and the money required for refurbishments (or financial commitments) was in place.
  • Martinborough Town Hall Working Group set up to progress refurbishment plans and fundraising.
  • Initial design work was undertaken by the Group, consultation on the initial ideas was undertaken and fundraising was initiated. The kitchen was upgraded.
  • Progress was slow and much discussion was had about the possibility of being unable to raise enough to pay for the upgrade.
  • January 2013 - MTHWG undertake brainstorming session to look at ways to develop the Town Hall. Community leaders, community group representatives plus local experts and others are invited.
  • May 2013 - MTH strengthening/refurbishment is one of Councils Annual Plan key projects and discussed at Annual Plan public meetings.
  • June 2013 - SWDC on a recommendation from MTHWG commissioned an independent review and feasibility report from SGL Group.
  • In the course of this study SGL supported by Vicky Read and Max Stevens visited 13 venues, held 8 workshops, interviewed and/or undertook workshops with 80 people representing 44 different groups (refer to separate Feasibility Study appendix document)
  • October 2013 - The Feasibility Report was published which proposed the restoration and extension of the historic Martinborough Town Hall into a multi-purpose community hub including the Information Centre, Library, Toy Library and Plunket rooms. Also included was an early concept plan of the facility.
  • 3 April 2014 - A public meeting was held to present the findings to the public and seek feedback.  A flyer was distributed and feedback sought.
  • May 2014 –MTHWG initiates monthly information page in Martinborough Star.
  • Consultation on the proposal put forward by the feasibility study for Annual Plan.
  • May 2014 - Draft 2014/2015 Annual Plan Summary of Information.
  • 9 and 10 June 2014 - Annual Plan Hearings.
  • 19 June 2014 - Council resolved to fund phase 1 of the developed design in order to approach public funders.
  • 19 June 2014 - Martinborough Community Centre Steering Group set up by SWDC. Representatives from the Council, Martinborough Community Board as well as nominated community members with the skill set to ensure the successful delivery of a project of this scale were appointed.
  • 24 June 2014 - Annual Plan adopted and approval given to proceed to the first stage of development - media release.
  • Fundraising began:  During the course of the fundraising drive the Steering Group talked to over 200 individuals about the project. They sought funds and also gathered feedback from the discussions.
  • An architectural competition was run to choose the lead project architects. This was won by Warren and Mahoney who’s concept best met the brief – it was felt by the jury that the design best respected and celebrated our beautiful natural landscape, rich heritage and strong sense of community.
  • 20 November 2014 - $150,000 Trust House grant awarded.
  • 10 December 2014 - Extraordinary Council meeting resolves to approve some limited further work until we have the result of the NZ Lotteries application.
  • December 2014 - Competition run for playground in all schools in the ward to “design your dream playground”.
  • December 2014 - Consultation with immediate neighbours as part of the resource consent process.
  • January 2015 - Competition run for naming of the Centre.   The winning name was the Waihinga Centre after consultation with local Iwi as to the correct spelling of Waihinga/Waihenga.
  • 12 February 2015 - Public meeting held to present the updated plans to the community and receive feedback .
  • 2014/2015 – Presentations and discussions with Probus, Lions, Lionesses, Rotary, Wharekaka, and Anglican Church.
  • January 2015 - Resource consent granted.
  • April 2015 - 2015/25 LTP; Council distributes to every household “Looking to the Future” consultation document of which the Waihinga Centre is a featured project.  Public meetings held in May.
  • April 2015 - Eastern and Central Community Trust grant of $200,000 is awarded.
  • June 2015 - Public fundraising has reached 1.4m.
  • July 2015 - Lotteries grant of $475,000 is awarded.
  • Waihinga Charitable Trust is created and board members appointed.
  • 26 August 2015 - A report is presented to SWDC. The paper discusses the funding mix and remaining money needed to complete the project. The paper recommends that SWDC consults with the community about a targeted rate in the Martinborough Ward to fund the remaining money needed.
  • 24 September 2015 - Consultation documents are released to the affected ratepayers.
  • 4 November 2015 - The Council votes against a targeted rate but commits to continue working with the Steering Group to find solutions to move forward.
  • November 2015 - Fundraising has reached 1.495m.
  • 24 February 2016 - Council approved a budget of $5.1M subject to final contract pricing being within budget.
  • February 2016 to December 2016 - Project detailed design completed, fundraising continued.
  • December 2016 - Final contract price received, $5.13M, necessitating additional council approval.
  • January 2017 - Council approved a project cost of $5.13M, plus a contingency of $0.2M, making total approval $5.33M.
  • February 2017 - construction commenced.